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Revision as of 14:36, 25 July 2008 by Cjc24 (Talk | contribs) (Create a Web Folder for Your SharePoint Site)

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Note: You must be on campus, or connected to the UA's Vpn to access the Sharepoint Portal. It can be found at

Overview of SharePoint

Two products compose the SharePoint family – SharePoint Services and SharePoint Portal Server. SharePoint Services is the basic component which provides for document management and collaboration. The SharePoint Portal Server provides additional functionality. The University of Akron has implemented both of these products.

This document outlines the process of sharing documents using SharePoint. SharePoint integrates with Microsoft Office 2003. Although the Office 2003 version is not required, this version provides the most functionality and integration features. Office 2003 provides a Shared Workspace task pane which provides a set of tools to connect with SharePoint. This taskbar is explained in detail in this document.

The following documents may be placed on a SharePoint site in order to enable collaboration and sharing of the files:

  1. Microsoft Word
  2. Microsoft Excel
  3. Microsoft PowerPoint
  4. Microsoft Access

Create a Web Folder for Your SharePoint Site

Once your SharePoint site has been created for you by the SharePoint administrator, you should create a web folder for your site so that it may easily be accessed in any Micorosoft Office application.

Follow the procedures outlined below to create a web folder for your SharePoint site: 1. Click Start – My Computer. 2. Select My Network Places (located under “Other Places” on the left side of the screen) 3. Select Add a Network Place (located under the “Network Tasks” heading). 4. The Add Network Place Wizard appears. Click the Next button. 5. Click the option “Choose another network location”. Click the Next button. 6. Type the url for the SharePoint site in the Internet or network address box.

The url should start with https://sharepoint/

Click the Next button.

7. You will receive a security warning. Click the Yes button to continue. 8. You will be required to enter your UAnetID and password in order to access the site.

Click the OK button. 9. You will be prompted to enter a name for this network place. You may wish to leave the default name. Regardless of the name used, make sure to remember the name given to this site.

Click the Next button. 10. You will receive confirmation that the network place has been successfully created and that a shortcut will appear in My Network Places.

By default, the network place will open upon clicking the Finish button. If you do not wish to navigate to this location, uncheck the checkbox.

Click the Finish button. 11. The SharePoint site will be displayed in a Windows Explorer view.

Creating Libraries and Folders in Sharepoint

Create a Document Library

Create a Folder in a Document Library

Adding Documents to a Sharepoint Library

Uploading an Existing Document

Saving a Word Document to a Sharepoint Libarry

Alternative Meathod of Creating a New Word Document

Document Workspace

Create a Document Workspace in Sharepoint

Create a Document Workspace Within Microsoft Office 2003

Accessing an Existing Document Workspace

Shared Workspace Task Pane