Personal folders

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One thing to keep note of, when you set up a personal folder in one e-mail client (E.G Outlook, Apple Mail, Thunderbird), it will NOT work in another program. I.E, you can't make a personal folder in Outlook and open it up in Apple Mail. However, if you make a personal folder in one version of Outlook it will work in other versions of Outlook as well.

Outlook for Windows

How to setup a Personal Folder in both Outlook 2003 and Outlook 2007:
1. In Outlook go to the File menu on the top left hand side of your screen, choose New, then Outlook Data File.

2. Select Office Outlook Personal Folders File (.pst), click OK.
3. Type in for file name archive.pst, click OK.
4. Click OK. You will be prompted to put in a name for the personal folder. (You can add a password to this personal folder, but we don't recommend it. If you forget the password there is no easy way to get it back, if at all). Then click OK.
5. Your new Personal folders will now be in the Outlook Folder List.
6. Once These steps are completed you are able to drag and drop emails to the folder that you have just created to clear up space in your email box.

Outlook for Mac

  1. Click on Outlook in your menu bar and choose Perferences
  2. Click on the General option and uncheck the 2 boxes under Folder list. Close out of the settings windows.
  3. Right click or 2 finder click on the ON MY COMPUTER heading and choose New Folder. At this point you just need to name the folder to finish setting it up.


  1. Click on the Mailbox option along your menu bar
  2. Click on New Mailbox
  3. Set the Location to On My Mac and give the mailbox a name.
  4. Your Mailbox will now be under the On My Mac section on the left sidebad in AppleMail.


To make a personal folder in Thunderbird, just right click on where it says Local Folders on the side bar and choose New Folder. From there just name the folder and move messages into it.